Board Meetings

“At all meetings of members, each member may vote in person or by proxy. All proxies shall be in writing and filed with the Secretary. Every proxy shall be revocable and shall automatically cease upon conveyance by the member of his lot.” Bylaws · Article III, Section 5 (Proxies)

In plain terms: a proxy has to be in writing and given to the board's Secretary. You can cancel it at any time. It ends automatically when you sell your home. File one by emailing your signed proxy to westwindhomeownersassoc@gmail.com, addressed to the Secretary, before the meeting.

“The presence at the meeting of members entitled to cast, or of proxies entitled to cast, twenty-five percent (25%) of the votes of the membership shall constitute a quorum for any action except as otherwise provided in the Articles of Incorporation, the Declaration of Covenants, Conditions and Restrictions, or these Bylaws. If, however, such quorum shall not be present or represented at any meeting, another meeting may be called so long as the procedures and notice and advertisement requirements set forth in the Maryland Annotated Code, Corporations and Associations Article, § 5-206, as amended, are followed. So long as these requirements are met, at the additional meeting, the members present in person or by proxy shall constitute a quorum. A majority of the members present in person or by proxy may approve or authorize the proposed action at the additional meeting and may take any other action which could have been taken at the original meeting if a sufficient number of members had been present.” Bylaws · Article III, Section 4 (Quorum), as amended April 19, 2000

In plain terms: the annual meeting needs 25% of the votes, in person or by proxy, to do business. If it falls short, the board can call another meeting under Maryland law. At that meeting, whoever attends in person or by proxy is enough. Every proxy you send in helps the March meeting reach a quorum the first time.